A/R Batch Listing Report

Overview

This report lists batches of invoice, receipt, adjustment, or refund transactions.

Tip: To enforce a strict audit trail, turn on the Force Listing of All Batches option on the Processing tab of the A/R Options screen. This option prevents you from posting any batches until you print listings for them.

When to Print

You should print a batch listing after entering, editing, or posting a batch. You then file the report with your other audit trail records.

If you select the Force Listing of All Batches option on the Processing tab of the A/R Options screen, you must print all batch listings before you can post the batches. This enforces a strict audit trail.

Information Printed on This Report

The Batch Listing can include the following information, depending on the options you select at print time:

• Batch entry number. This is the number assigned to each transaction in the A/R Invoice Entry screen, A/R Adjustment Entry screen, or A/R Receipt Entry screen. It is a permanent part of the information stored for an entry, and appears on the posting journals and on the unconsolidated G/L Transactions report. Use this number to select an unposted transaction for editing, and to trace the history of a posted transaction.

  Note: If you apply a prepayment to an invoice in the A/R Invoice Entry screen, Accounts Receivable assigns the prepayment an entry number in the receipt batch to which you assign it, and the prepayment appears on the receipt batch listing for the receipt batch.

• Transaction type. The report includes the transaction type for each entry. More...
  • An invoice batch listing may contain the following transaction types:
    • CR Credit Note
    • DB Debit Note
    • IN Invoice
    • IT Interest Charge
  • A receipt batch listing may contain the following transaction types:
    • AD Adjustment
    • CF Applied Credit (from)
    • CT Applied Credit (to)
    • DF Applied Debit (from)
    • DT Applied Debit (to)
    • ED Earned Discount Taken
    • GL Gain or Loss (multicurrency ledgers)
    • PI Prepayment
    • PY Payment
    • UC Unapplied Cash
    • WO Write-Off
  • An adjustment batch listing may contain the following transaction types:
    • AD Adjustment
    • WO Write-Off
• Job-related information. All types of batches can include information for each job-related transaction showing the contract, project, category, and resource affected by the transaction.
• Optional fields. The report can also include optional fields used with transactions if you select the Show Optional Fields option.
• Additional information. Invoice batch listings also include additional information. More...
  • Payment terms and due dates for invoices.
  • A "t" to indicate payment terms that have been edited.
  • An "r" to indicate that the exchange rate has been edited (multicurrency ledgers only).
  • A "c" to indicate that the customer has exceeded the credit limit.
  • Comments entered with the invoice details on the Document tab of the Invoice Entry screen (if you select the Show Comments option for the report).
  • Information about payment schedules (if you select the Show Schedules option for the report).
  • Salesperson information (if you select the Show Sales Splits option for the report).
• Summary pages.
  • Invoice batch listings include batch totals for the invoices, credit notes, debit notes, and interest charges entered, and a total for the batch.
  • Receipt batch listings include totals for adjustments entered in the batch, discounts taken, and receipts, and a total for the batch.

    In multicurrency ledgers, the summary also contains a summary by currency, listing the total amounts for each source currency in the batch.

  • Adjustment batch listings include totals of debits and credits, and a total for the batch.
  • If you select Job Details, a summary shows the amounts for each contract, project, and category affected by job-related transactions in the batch, and it also shows a total amount for each contract.
• Final page.
  • Descriptions of symbols that appear on the report (invoice batches only).
  • Number of entries and batches printed.
  • General ledger account debits and credits for adjustments entered in the batch (receipt batches only).
• Multicurrency information. For multicurrency ledgers:
  • All listings show the currency, rate, and rate date for each transaction.
  • On receipt batch listings, the report includes the currency, rate, and rate date for the bank account and the customer.